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Senior Functional Analyst (Pro...

Senior Functional Analyst
(Procurement - Procure-to-Pay) - 18162-FT

Support Team, Procurement and Travel Division, Administration and Management Sector
Grade - P4
Contract Duration - 2 years *
Duty Station : CH-Geneva
Publication Date : 05-Jun-2018 Application Deadline : 03-Jul-2018, 9:59:00 PM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local date and time.

Organizational Context

a. Organizational Setting

The post is located in the Support Team of the Procurement and Travel Division, Administration and Management Sector. The Division aims to provide responsive, effective and quality procurement services and business advice, while achieving the best value for money and ensuring a fair, competitive and transparent process in accordance with sound procurement principles.

The Division is responsible for the procurement of general supplies, equipment, furniture, consumables and professional services provided by private commercial entities, for carrying out tendering processes and the establishment and administration of contractual agreements as well as for the purchase of goods and/or services to support WIPO's various programs in Geneva and in WIPO Member States. The Division also handles all travel administration for WIPO staff members and third party travelers, as well as contracts with individuals.

b. Purpose Statement

The Senior Functional Analyst plays a key role in the efficient and effective integration of the Procure to Pay and Travel to Settlement processes into the Enterprise Resource Planning system of the Organization (Oracle-PeopleSoft) and is responsible for documenting, simplifying and streamlining the business processes of the Division.

c. Reporting Lines

The incumbent works under the supervision of the Director of the Division.

d. Work Relations

The incumbent works closely with internal stakeholders such as the ERP Support Team, Finance and requesters, particularly in the context of cross-functional projects.



Advanced university degree in Information Technology or related discipline. A first-level university degree plus two years of relevant professional experience in addition to the experience requested below may be accepted in lieu of an advanced university degree.

Project management certification, preferably Prince2.


At least seven years' relevant professional experience including substantial experience gained in a procurement or finance-related function.

Experience in business process analysis and modeling.

Experience working with an ERP system, reporting and data analytics, and travel management tools.


Experience in managing service level agreements.

Project management experience.


Excellent knowledge of written and spoken English.

Knowledge of French.

Job Related Competencies

Sound knowledge of procurement operational procedures and processes including Procure to Pay modules in an ERP.

Sound knowledge of travel management applications and tools.

Sound people management skills.

Knowledge of Business Intelligence tools, applications and practices.

Knowledge of project management methodology and terminology.

Advanced user of Excel or other database tools.

Excellent training and presentation skills and ability to communicate technical subjects to non-technical audiences.

Excellent communication and interpersonal skills with the ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Good organizational skills, with the ability to work under pressure and successfully prioritize tasks in order to manage multiple commitments and deadlines.

Sound analytical and problem-solving skills.

Competent user of Microsoft Office applications (Word, Outlook, PowerPoint) and the internet and the ability to adapt quickly to new software.

Technical and functional knowledge of Oracle PeopleSoft (Procure to Pay, Business Intelligence and travel management tools).


Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

Annual salary:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figures quoted below are based on the June 2018 rate of 72.4%

Annual salary
Post adjustment
Total Salary
Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial period of one year, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.