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Secretary II – Regional Bureau...

Secretary II - 18209-FT

Regional Bureau for Arab Countries, Development Sector
Grade - G5
Contract Duration - 1 year *
Duty Station : CH-Geneva
Publication Date : 03-Jul-2018 Application Deadline : 24-Jul-2018, 11:59:00 PM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:
please note that the deadline for applications is indicated in local date and time.

Organizational Context

a. Organizational Setting
The post is located in the Regional Bureau for Arab Countries of the Development Sector. The Bureau defines policy objectives, designs and coordinates programs and activities for Arab countries and provides advisory services, capacity building and technical assistance towards the implementation of development programs.

b. Purpose Statement
The main role of the Secretary II is to undertake and coordinate a full range of office support and administrative tasks, ensuring an efficient information flow and smooth running of the work of the Bureau.

c. Reporting Lines
The incumbent works under the supervision of the Director of the Bureau.

d. Work Relations
The incumbent liaises extensively with diverse organizational units to initiate requests, obtain clearances, process and follow up on administrative actions and on finance/budget matters.

Requirements

Education
Essential

Completion of secondary education.

Experience
Essential

At least five years of office support experience including experience in finance or budgeting. Experience working with an ERP system.

Language
Essential

Excellent written and spoken knowledge of English and good knowledge of French.

Desirable
Good knowledge of Arabic.

Job Related Competencies
Essential

Ability to work within the applicable rules, regulations, policies and procedures.
Ability to analyze information, identify problems and propose solutions.
Good drafting skills.
Good numerical skills and ability to work with a high degree of accuracy and attention to detail.
Excellent time management and organizational skills; ability to work independently and as a member of a team; flexibility and initiative.
Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to adapt quickly to new software.
Excellent interpersonal skills and ability to communicate and maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

Information

Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.

Annual salary (Net of tax): 74,343 CHF
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial period of one year, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

Dependency allowances
7,939 CHF per year for dependent spouse; 6,398 CHF per year for each dependent child.

Language allowance
Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them. The allowance is not payable for the mother tongue or the main working language of the staff member. The grant of this allowance is subject to examination.

General Service posts are generally subject to local recruitment. Staff in the General Service category is recruited in the host country or within reasonable commuting distance of the Headquarters.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.