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HR Associate

HR Associate

Michael Bailey Associates Limited Careers
Position Information
  • Job Category: Personalwesen
  • Occupation: sonstige Berufe - Personalwesen
    Lohn- und Gehaltsadministration
  • Industries: Buchhaltung/Steuer/Revision
  • Education Level: Nicht spezifiziert
  • Reference Code: 116789_1508773042
  • Name: Izabella Kummer
  • Company
  • Location
  • Job Status/Type
    Vollzeit Freie Mitarbeit/Dienstvertrag/Projekt
  • Twitter

1. Supports the cross-divisional HR team in overall organizational tasks, e.g. prepares and minutes functional HR meetings and other associate meetings, runs the meeting in absence of Head HR
2. Contact person for line managers & employees in multiple assigned HR-processes, e.g. independent responsibility of associate's entry & exit process. Management of 3rd party and apprentice recruitment / entry / exit process; interface with business and IT in the exit/entry processes
3. Runs independently the whole apprentice process
4. Supports Communication department in internal communications in reference to personnel changes
5. Supports associate's onboarding. Accountable for the organization and conduct of monthly cross-divisional onboarding/welcome day for new employees; Supports the organization of the Innovative Medicine Onboarding Day
6. Supports HRBPs in training and assessment center organization, as required
7. Coordinates personnel files in compliance with applicable legal requirements. Manages associates' birthday and company anniversary listings and recognitions
8. Supports HR Business Partner and Staffing Manager in various topics for employees (vacation management, PMP & TMS), creates further education documents, takes care of training repayments to associates)
9. Keeps local employee records up-to-date by processing employee status changes in timely fashion (distribution list, work-station plans)
10. Leads projects on her own and helps to finalize new processes; supports Head HR & Business Partners in relevant tasks
11. Supports Quality Assurance regarding relevant HR quality topics (e.g. Job Descriptions of employees) and supports in audit readiness & audit preparation on HR topics; attends monthly Compliance-Meetings
12. Cross divisional responsibility for Lunch-Check vouchers (order & charging & intercompany reimbursement); interface with the 3rd party providers (e.g. ISS) collaborating for associate/HR related topics
13. Responsible person for all procurement and accounting tasks for HR related invoices, e.g. e-shop orders
14. Responsible person for all x-divisional procurement and accounting tasks for HR related invoices
15. Responsible person for IGM (Information Governance & Management) HR tasks
16. Administrative support for Global Employee Survey
17. Responsible person for HR Contract Management (CLM)
18. Deputy to HRBPs/HR Manager as required
19. Supports Head HR in administrative tasks

Michael Bailey International is acting as an Employment Business in relation to this vacancy.

About us

For over 25 years, we have been helping global clients understand their workforce, designing, managing and implementing projects and solutions allowing them to unleash their full potential.

How do we do it? We find and employ the best, focus 100% on the client and work hard. Client service is the foundation of our success; our people are passionate about delivering outstanding results, time and time again.

More than just a supplier, we are a partner to leading companies operating in the IT, Telecommunications, Finance, Oil and Gas and Pharmaceutical sectors with offices across Europe and Asia Pacific.

Our offices

Amsterdam | Brussels | Dubai | Düsseldorf | Eindhoven | Geneva | Kuala Lumpur | London | Munich | New York | Singapore | Sydney | Vienna | Zürich