Administrative Assistant - 18233-FT
Director General's Front Office, Office of the Director General and Related Programs
Grade - G6
Contract Duration - 1 year *
Duty Station : CH-Geneva
Publication Date : 31-Jul-2018 Application Deadline : 17-Aug-2018, 11:59:00 PM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local date and time.
a. Organizational Setting
The post is located in the Director General's Front Office. The Front Office provides support to the Director General so as to enable him to carry out his duties efficiently and effectively.
b. Purpose Statement
The incumbent is required to perform a variety of high-level administrative support tasks.
c. Reporting Lines
As a member of the Director General's administrative team, the incumbent works under the supervision of the Director General.
Completed secondary education with diploma.
At least eight years of administrative/finance/secretarial work experience.
Excellent knowledge of written and spoken English or French and good knowledge of the other.
Job Related Competencies
Excellent organizational and time management skills with the ability to respect deadlines. Flexibility and adaptability in a high pressure work environment.
Absolute discretion and a sense of protocol.
Ability to securely work with confidential information.
Ability to work within the applicable rules, regulations and procedures.
Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.
Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to adapt quickly to new software.
WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.
Annual salary (Net of tax): 81,421 CHF
Please refer to WIPO's Staff Regulation and Rules
for detailed information concerning salaries, benefits and allowances.
* Initial period of one year, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.
7,939 CHF per year for dependent spouse; 6,398 CHF per year for each dependent child.
Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them. The allowance is not payable for the mother tongue or the main working language of the staff member. The grant of this allowance is subject to examination.
General Service posts are generally subject to local recruitment. Staff in the General Service category is recruited in the host country or within reasonable commuting distance of the Headquarters.
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States
and the list of underrepresented regions
and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/
. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.